2025 European Conference for Student Affairs and Services

Registration Cancellation Policy:

Cancellation/refund deadline less a $50.00 administrative fee is September 15, 2025. This program may be canceled or postponed due to unforeseen circumstances. In this case, fees will be refunded; however, NASPA will not be responsible for additional costs, charges, or expenses, including cancellation/change charges assessed by airlines, hotels, and/or travel agencies. NASPA is not responsible for weather or travel related problems and will not reimburse registration fees for these issues. Please click here to submit a refund request. Refunds will not be processed after September 15, 2025 for any reason.

Please note refunds could take up to 30 days for processing. To inquire about the status of a refund after 15 business days, please send an email to refund@naspa.org.

Click here to view NASPA’s complete Payment and Registration Policies.

The registration rate displayed is based on your current individual membership status.

Substitutions: Substitutions are allowed by individuals within the same institution/company with the same member type. Non-members must have a NASPA profile and NASPA ID# on file before submitting a request. Click here to create a NASPA profile. To submit a substitution request, send an email to refund@naspa.org. Be sure to include the substitution's full name and email address within the request.

Registration Issues/Questions: NASPA Main Office - (202) 265-7500 ext. 3 - registration@naspa.org

To receive one invoice for multiple registrations, you must complete all fields in this group registration form. Please note that we can only offer a single invoice for groups between six and ten registrants from a single institution or organization. Groups of five or fewer must register separately and will receive individual invoices. Groups of eleven or more will need to submit multiple copies of the form linked above. For example: If an institution aims to register 17 staff members; 1-10 will be submitted through the form and 11-17 will be submitted through the same form separately.

People who have already registered outside of the group cannot be added to the group registration and will have to pay for their registrations separately. No refunds will be given to individuals who completed their registrations separately and now desire to be added to a group invoice.

Please forward any questions about group registration to the Janelle Rahyns at jrahyns@naspa.org. 

Event Safety During Ongoing Public Health Emergencies

With ongoing public health emergencies, NASPA is prepared to manage our place-based events with the health, safety, and well-being of our attendees, staff, presenters, exhibitors, sponsors, and speakers in mind. All participants, including, but not limited to, attendees, speakers, sponsors, volunteers, NASPA staff, service providers, and others are expected to abide by our code of conduct and all polices in effect for any event sponsored by the Association.

We will continue to monitor and update safety precautions for all of our conferences regularly and coordinate with trusted national resources, state and local public health agencies, and the hotels/venues hosting our events.

In all cases, we will continue to assess the risks in the area local to the event and the current status in the United States. In keeping with the Association's duty of care and the responsibility as host, NASPA has implemented safety requirements for many of our place-based convenings.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of any current and ongoing public health emergencies.

For more information, please visit the Global Health, Safety, and Responsibility page.

This track is dedicated to advancing well-being for students and the professionals who support them. Recognizing the evolving landscape of student needs, we spotlight inclusive strategies, preventative care, and creative solutions that promote mental, emotional, and social health across campus communities.

• Neurodiversity and Universal Design: explore best practices for ensuring equitable access and participation for neurodivergent students. 

• Mental Health First Aid: programs that help gain essential skills in mental health first aid—empowering both students and professionals to recognize, respond to, and support those experiencing mental health challenges.

• Proactive Support for Professionals: learn prevention-focused strategies to promote mental health and work wellness among staff.

• Innovative and creative strategies for student wellbeing: share creative and evidence-based approaches to student well-being, from sports, digital wellness tools and peer-led initiatives.

• Community Life, Socialization and Inclusion: Engage with models for building vibrant campus communities through inclusive activities, social skill-building, and programs that foster meaningful connections.

• Life Skills and Empowerment: Equip students with practical life skills and empowerment strategies to build resilience, manage stress, and prevent mental health challenges before they arise.

Emotional and Affective Education: delve into approaches for emotional literacy and affective education aimed at preventing addiction, violence, and risky behaviors.

This track will allow attendees to explore how innovation, technology, and data are reshaping student affairs and services. From predictive analytics to virtual advising and digital credentials, we’ll examine tools that enhance engagement and impact. Sessions will also tackle data ethics and digital fluency as core competencies for the future.

• Using Data in Student Engagement: how we use data to transform the student experience and demonstrate the value of the student affairs experience

• Predictive Analytics and Early Alert Systems: Leveraging data to identify at-risk students and intervene early for better outcomes.

• Ethical Use of Student Data: Navigating privacy, consent, and transparency in data collection and usage.

• Virtual Student Services and Remote Advising: Innovations in delivering student affairs support online, ensuring access and flexibility.

• Micro-Credentials and Digital Badges: Designing stackable credentials to validate co-curricular learning and career-ready skills.

Digital Literacy and AI Fluency: Equipping students and staff with skills that allow responsible technology use and critical evaluation of AI tools.

This track empowers educators and student affairs professionals to cultivate engaged, responsible, and globally minded students and citizens. Through a focus on transformative learning experiences and student agency, we are looking for sessions that will provide evidence-based strategies and real-world examples for fostering the skills, mindsets, and experiences students need to thrive in diverse and interconnected societies.

• Global Mindset Development: examples of programs that equip students with cross-cultural competence, ethical reasoning, and systems thinking by integrating global perspectives into the curriculum and leveraging international partnerships.

• From Engagement to Impact: examples of transformative learning opportunities that inspire community action through service-learning, volunteering, experiential learning etc.

• Student Voice: examples of programs that champion student agency by creating opportunities for students to participate in decision-making, debate, and community-building or peer-led initiatives.

Dialogues Across Difference: conflict resolution models and digital communication strategies for polarized environments,  teaching students to foster dialogue across ideological divides with empathy and evidence-based reasoning.

This track delves into the multifaceted nature of student success and the foundational role of belonging in higher education. It addresses both structural and social factors influencing student outcomes, from equity in support services to retention strategies. Sessions will explore how institutions can realign expectations, foster integration, and support every student’s journey.

• Sense of Belonging and Social Integration: Approaches to fostering meaningful student connections within academic and residential communities.

• External Pressures on Student Success: Addressing non-academic factors such as housing, financial stress, and social issues that impact student performance.

• Retention and Progression Strategies: Institutional practices that improve student persistence and long-term academic engagement.

• Realigning Student and Staff Expectations: initiatives that help students and staff rethink transactional mindsets into collaborative partnerships; exploring strategies to bridge the gap between students’ aspirations and the realities of higher education.

Equity in Access and Support Services: ensuring all students—especially marginalized groups—have equitable access to academic and personal support.

This track is dedicated to student affairs professionals' growth, resilience, and leadership. Recognizing the evolving challenges in higher education, this track is looking for content that allows to:

• Prioritize Staff Well-being: Explore strategies to support mental health and prevent burnout among student affairs professionals.

• Navigate Career Pathways: Gain insights into professional development from entry-level roles to senior leadership, emphasizing mentorship and career progression strategies.

• Bridge Generational Work Approaches: Understand and adapt to different work styles across generations to enhance team collaboration.

Foster Leadership and Innovation: Engage in discussions on innovative leadership practices that drive positive change within student affairs.

Program reviewers rely on a well-written description to enhance their understanding of the content and goals of the presentation. The conference planning committees encourage program proposals with proven practices and content that will engage participants in fruitful discussions and provide meaningful content to bring back to their campuses.

Successful proposals should include: 

• Lengthy description about session content that you will present.
• Relationship of the program to the conference themes outlined below in 'Conference Themes & Learning Outcomes'
• Identification of the program format (e.g., lecture, panel, roundtable) including methods for participant involvement (e.g., discussion, effective practice sharing, case study analysis).
• Discussions of replicability: to what extent can the information presented in this program be replicated at other institutions?
• Evidence of the conceptual foundation for proposal content including ways the program content is grounded in research, relevant experience, a cogent model, or appropriate theory.
  • Program proposals should establish a clear connection to the research, framework, model, or theory included in their discussions.
  • A list of references to relevant research, models, or theory must be listed in the "References" section. 

Tips:

• Draft and save your work in a word processing program to ensure you keep a copy for your records. When you are ready, copy and paste the your description and outline into the text box below. 
• There are no word limits on this section. Please provide enough details so that program reviewers can understand the breadth, depth, and scope of your program. This description will not be printed in the program book, website, or otherwise.
• Ensure correct spelling and grammar.